My bullet journal (orange) and note book (teal)

My bullet journal (orange) and note book (teal)

If you’ve been following my blog for a while you may well know that I have always favoured electronic methods for note taking and organisation. Some of my earliest blog posts back in 2008 were about online calendars and task management apps I used to use on my iPod Touch. I’ve tried many different tools over the years, and for the last few years have been very happy with Omnifocus for task management, Google Calendar for my personal calendar (I have Microsoft Exchange for my work calendar), and Google Drive for note taking. It’s been a fairly easy system to use, and I haven’t had too many problems. However, of course, it relies on me accessing a device of some sort, and spending a lot of time in front of a screen. I’ve been finding that increasingly I don’t want to do that as much, especially outside of work. I’ve also recently been enjoying making handwritten notes (which I sometimes digitise aspects of). As I’ve started to experience an increase in the number of non-professional appointments and tasks I have (since moving areas we seem to actually have started to have a social life – shock horror!), I decided to try good old fashioned pen and paper* for organising things.

I started out by trying the Pirongs Lifestyle Journal.

Pirongs Lifestyle Planner

Pirongs Lifestyle Planner

Pirongs Lifestyle Planner

Pirongs Lifestyle Planner

This was very pretty and I quite liked the vertical layout as it works well with the fact I love lists. However, it was massive (A4 hardback) and didn’t seem to quite meet all my needs. I found I was keeping it in the home office so I wasn’t checking it that often and wasn’t using it regularly or reliably enough. As I was thinking about it more, I was reminded of the bullet journal. The bullet journal is an organiser that you design yourself in a blank notebook and adapt to your needs (I recommend watching the video from the bullet journal homepage if you’re interested in learning more – it’s a great introduction). Bullet journalling is something that had intrigued me for a while but sounded a bit too difficult for me at the time. However, armed with a new notebook and an hour or two in a hotel room, I numbered the pages of the notebook, created an index page and a future log, and started my bullet journal. Since then I’ve been doing it each day (about 6 weeks now) and have adapted things as I go. I upgraded to a medium (A5) sized Leuchtturm1917 dotted notebook that already has numbered pages and an index, and I’ve been using that for just over a month (spoiler alert: I love it!). I’ve discussed my experience a bit on Twitter and some people were interested in hearing more so here’s a brief overview of how I’m using my bullet journal at the moment.

Calendars

I like to be able to see a yearly calendar at a glance, and like the grid format so I made one of those for the front of my bullet journal. I don’t use this that often but it is useful for seeing how many weeks away something is or what day of the week a date is. I keep mine as is and don’t add any key dates to this page.

Bullet Journal - Yearly overview

Bullet Journal – Yearly overview

I then have a page for each month where I list the dates and days of the week. I’ve done up to the end of December so far as I don’t tend to need to plan too far in advance so this is plenty. I use this to note any travel (e.g. conferences, meetings) or any events. This is helpful for me to see at a glance what things I have on and when.

Bullet Journal - Monthly overview

Bullet Journal – Monthly overview

I’ve actually found that I’m not referring back to this often so am thinking of experimenting with a slightly different approach (happy to share more information later so if you are interested in an update let me know!).

Daily logs

The main part of the bullet journal is the daily logs. This is where I write down any appointments, tasks I have due or things I want to do that day. I also choose to write down highlights of my day at the end of each day. Some people use the logs to jot down notes too, but I don’t currently do this. I include an icon for the weather which I’ve seen a few people do and I quite like as something more visual and I find it interesting to look back on. At the moment I’m in the process of slowly moving over everything, but my bullet journal initially started out as non-work tasks as I have Omnifocus for my work tasks, so this is mostly non-work tasks at present.

Bullet Journal - Daily Logs

Bullet Journal – Daily Logs

Key

There are a few different versions of symbols people use in bullet journaling. This has developed over time and so I initially tried the official bullet journal way. I have to confess though that only lasted a few days as I found it too complex for me and I couldn’t easily see which tasks had been done and which still needed to be done. I think if I was using it to store notes and other types of information it could be useful, but for tasks I found it too much. I have decided to use the following icons (for now, this may change!):

  • Clock symbol for appointments
  • Open tick box for tasks to be completed
  • Shaded tick box for completed tasks
  • Crossed out line for removed tasks (those that are no longer relevant)
  • Tick box with arrow for migrated tasks (those I’ve delayed but are still needing to be done)
  • Heart icon for highlights of the day or things to be thankful for

Collections

Collections are used to describe any other notes, particularly lists. I have a number of these such as blog post ideas, books to read, TV to watch, monthly favourites (for my gluten free blog and my beauty blog) and packing lists. At the moment I add these in when I think I need a new one, but I imagine in future if this is something I continue I’ll be able to add most of these at the beginning. The beauty of the bullet journal though is that you can add these wherever as you’ll have them in your index to find more easily. This gives you an idea of the things I have in mine at the moment:

Bullet Journal - Index Page

Bullet Journal – Index Page

Habit tracker

Something I added in April and am finding quite interesting is a habit tracker. I currently log my exercise via iDoneThis, but thought it might be something I could do in my bullet journal instead. I’m also trying to read more frequently and do more crafts, so I included those in the habit tracker. The other two columns for this month are to track if I completed my daily log in my bullet journal and if I tracked my food/exercise in MyFitnessPal. I recently added a column to tick if I’m in bed by 10.30pm as I’m slipping into bad habits with staying up late (I’m not doing so well at the moment you’ll see!). It seems to be working well so far, as both a motivator and as a visual way to see what I have done, so I think I’ll continue with this in some form in future. I may well change the columns each month if I want to motivate myself to develop new habits, and I’m planning to try a different layout next month.

Bullet Journal - Habit Tracker

Bullet Journal – Habit Tracker

Design

You’ll see from my photos that my bullet journal isn’t the prettiest you’ll come across, and definitely not the most colourful. I did get out my coloured fine liners when I started my current bullet journal but I found this added another level of complexity and anxiety that I didn’t need. I don’t want it to be complicated so sticking to one colour is good for me 🙂 Some people love to add doodles and sketches and drawing and quotes, but for now I’m keeping mine nice and simple and focusing just on using it to help me organise things rather than as a scrapbook. I am getting quite fussy about the pen I use though and recently spent about an hour in a stationery store trying out all the pens (I have a pen test page at the back of my bullet journal now!). I’m left handed so smudging is always a potential issue. I also press on very hard when I write so bend or break fine liners easily, but I love the way they write. I love the Sharpie Pen in the first few photos but have bent the nib after a month! I’m now trying out the UniPin which is surviving so far but may well suffer a similar fate. If anyone has any recommendations for more robust fine liners I’d love to hear them!

My thoughts so far

I’m really enjoying the flexibility of the bullet journal and the fact I can adapt it to suit my needs. It’s helping me keep things organised and I am enjoying updating my bullet journal, particularly at the beginning and end of the day. I’m also really enjoying reading blog posts and watching videos to see how other people use their bullet journals and get new ideas I can adapt. I tried a weekly spread for the first time last week and have adapted that for this week, and I’m looking forward to trying some new things for next month (which may well actually involve scrapping the weekly spread but that’s the beauty of this system, you can just adapt it and see what works for you!).

I’m also looking at ways to integrate my existing practice into the bullet journal which I think will help me move my work tasks over. I use the GTD approach as it seems to work fairly well for me so I’m looking at ways to integrate that into my bullet journal. I have a few ideas but suggestions very welcome!

So there you have it, my bullet journal experience so far. If you use a bullet journal I’d love to hear your tips and advice too – is there anything you find really useful that I haven’t mentioned? I’d be happy to do an update once I’ve used it a little more to see if it sticks – let me know if there’s anything in particular you’d like to know more about.

* Actual pen and paper not a service called ‘Pen and paper’ that my partner though I meant when I was discussing it with him!

Do librarians struggle with work-life balance?

Work-life balance is a hot topic in all fields of work at the moment it seems, including librarianship. Many people I chat to outside of the profession are bewildered about this – don’t librarians just deal with enquiries and switch off when they’re not at the library? Well maybe some do, but none I know.

Most librarians I know do indeed spend some time doing customer facing duties such as answering enquiries, recommending resources, and teaching information literacy skills sessions. But in order to do any of these activities competently, there’s a lot of behind the scenes work that needs to go on. If we just take one of those examples of teaching information literacy, it’s not just a case of turning up and teaching. It’s a case of developing their own knowledge, refining their teaching skills (many librarians hold teaching qualifications and many academic librarians are Fellows of the Higher Education Academy), planning and scheduling sessions, preparing teaching materials, leading the session, and supporting learners after the session. Librarians also need to know their users and their needs, which often involves a lot of communication, research, and relationship management. These aren’t things that can be done easily or completed and then forgotten about; they’re constantly evolving. Much of the work of librarians is done digitally, including a lot of emails, so many don’t need to be physically located in the library to work (meaning they can take work home).

Then you take someone like me, who is a librarian, but not working in a traditional librarian role. I am part of an academic library, but much of my work is externally-funded project work. All of my work (both internal and external) is project-based, so it varies massively every day. Sometimes I’m working on fairly short projects of a few months, sometimes on longer term projects over multiple years. I’m always juggling at least 3 projects, usually many more. I teach research skills, both for my own organisation and on behalf of other organisations. I’m also an active supporter of continuing professional development (both for myself and enabling others) so am often involved in other voluntary responsibilities to support the profession. Although my work is all in the library and information sector, and supports librarians, it’s probably more similar to that of a researcher or project manager in other fields rather than that of a librarian.

So do librarians have the same struggles with work-life balance? Absolutely! I certainly do, and many of my professional contacts do too. It’s often a topic of conversation in groups I’m part of.

My top tips for better work-life balance

I thought I’d share a few tips and resources for those interested in improving their work-life balance.

  1. Learn to respect (and protect) your time – I used to volunteer for many extra things (in all aspects of my life) and was often expected to pick things up at short notice. I then used to worry about having lots of things to juggle and keeping them all on track. Fortunately, aside from my masters dissertation taking longer than initially planned, I coped OK, but I rarely got any rest time. I have slowly come to realise that down time is incredibly important for my physical and mental wellbeing, and the person in control of that time is me. As soon as I started respecting and valuing my time more, I found that others did too.
  2. Learn to say no when appropriate or necessary – as an extension to the previous point, I had to learn to say no to things when I simply didn’t have the time, or when it wasn’t appropriate for me to do something (or was more appropriate for someone else to). I found this incredibly difficult at first, but now find it much easier. I wrote one of my CILIP columns on this topic; the PDF is available: The Art of Saying No.
  3. Consider what works for you and your role in terms of working arrangements – I’m very fortunate to be working in a role that suits me well in terms of working arrangements. I work fairly independently and am trusted to organise my work to meet any deadlines. I have been working from home occasionally on an informal basis for a few years, and recently had a formal home working application approved. This gives me greater flexibility which is useful for my unusual role (with irregular days and some long distance travel), and also means I can balance things outside of work easier than when I commuted into an office a fair distance from home. I appreciate this is an unusual setup and wouldn’t work for every role or person, but I’d recommend spending time thinking about whether you could adapt the way you work in terms of hours or location (either formally or informally) to both help support the type of work you do and encourage a better work-life balance.
  4. Focus on one thing at a time – this is one I still struggle with to be honest (working from home doesn’t help here!). I find my mind constantly flitting between so many different tasks which isn’t productive. From a work-life balance perspective, I struggle to switch off from work in evenings, weekends, and whilst on leave. This means I’m not really making the most of the down time to help raise the ‘life’ side of the scale because I’m still thinking about the work things. To help combat this I find it helpful to use to-do lists to quickly capture any of these thoughts and get back to what I was doing; turn my email off my mobile devices when I’m on annual leave; and try not to sit in front of a computer during evenings/weekends. I also don’t tend to check my phone whilst I’m with family and friends to focus on enjoying my time with them. You may well have much better tips and techniques for this one – let me know if so 🙂
  5. Don’t compare yourself to others – I’m aware of the irony in including this one in a list of things I’m sharing with others as obviously these are things that have worked for me but they may well not work for you. The most important point I’d like to pass on though is this one. We’re all different people, with different demands on our time and different levels of acceptable stress. By all means discuss these matters with other people (I’ve learnt a lot that way hence wanting to write this post in case it helps others), but most importantly of all, listen to your own mind and body and do what feels right for you.

Do you have any tips for a better work-life balance? Please share in the comments if so.

Recommended resources:

Goodbye nine to five; hello work-life balance – Guardian

The restorative power of taking a few days out – Sali Hughes

You Really Couldn’t Have Had It All – Attempting Elegance

Work/life balance, stress reduction, learning, and having fun – INALJ

Links to resources on work-life balance – LIScareer.com

Last year I wrote a column for the CILIP Update magazine on the topic of Getting Things Done. The column came about as a follow on from an article I wrote on the topic in 2012. The article was very well received and so I was invited to develop a series of columns on various different aspects. These were published every other month during 2013, and are now outside the embargo period so I am able to share them via the blog. Each one has a theme, and many also include additional hints and tips, updates, and some Q&As.

The main takeaway points for the series are:

  • Ensure all confirmed appointments are in your calendar and check your calendar regularly
  • Consider blocking out time in your calendar for working on particular tasks/projects
  • Find a to-do list that suits the way you work, whether it’s physical or virtual
  • Learn when and how to say no to help you prioritise your time effectively
  • Set up a tickler file to store items for future and have them ready for when you need them
  • Include start dates on tasks and projects so they don’t bother you until it’s time to work on them
  • Keep your email inbox for incoming items only
  • Review your tasks and projects regularly to ensure they are up-to-date and you can focus on current priorities

You can view the columns in full using the following links:

  1. Dealing with calendars and diaries
  2. To-do or not to-do, that is the question
  3. The art of saying no
  4. Helping your future self
  5. Getting to inbox zero and keeping it that way
  6. Knowing when to stop

I had some really positive feedback on the column and it was great to gain an understanding of which parts were most useful and what people wanted more advice on. Trying different tools and techniques to improve productivity is something that’s always interested me so it’s been good to have the opportunity to share some of the things I’ve learnt along that process.

Alongside the column, I’ve also been developing my materials for the Managing yourself: how to be productive with your time workshop, and also delivered a webinar earlier this year on the topic. If you’re interested in a workshop or webinar on this topic, please let me know.

Another year has flown past and it’s time for my annual review – you can see previous ones for 2008, 2009, 2010, 2011, and 2012.

2013 has been a funny old year; nothing particularly terrible has happened, but I haven’t felt as positive as I usually do and this has been reflected by a decrease in blogging and use of social media. It’s not all bad though, as another reason for this decrease is a continuation of what I mentioned last year as a major lesson – trying to achieve a more sustainable work-life balance. This year I’ve been doing a lot of other hobbies – for some months I was regularly running, I’ve been learning nail art (and building quite a large collection of nail polishes!), I’ve learnt to crochet, and I’ve been doing lots of knitting. Oh, and I’ve become a little addicted to Grey’s Anatomy. There have also been some professional achievements during the year, so I’m going to take the opportunity to highlight those as I have done in previous years.

2013 highlights

2013 highlights

Top left: Entering the CILIP offices for the final day of my secondment
Top right: Attendees at one of my CILIP Umbrella Conference breakout sessions
Bottom left: One of my CILIP Update columns
Bottom right: Lean In book by Sheryl Sandberg (image from Google Books)

One major thing this year has been my part-time secondment to CILIP for the Future Skills Project. Between May and November, two days of my working week were spent on the project along with another project worker, Julie Griffiths. Our focus was to work on the recommendations from the Future Skills project board to prepare for the launch of the new Professional Registration (previously referred to as CILIP Qualifications). We worked on the assessment criteria, the assessment process, the handbooks, and online support materials for Certification, Chartership, Fellowship, and Revalidation. For revalidation we reviewed the process and made it much more straight forward to submit on an annual basis, rather than a large portfolio every 3 years. We also provided training for a number of specific groups related to Professional Registration – the Professional Registration Assessment Board, Mentor Support Officers, and Candidate Support Officers. After a successful member vote in November, the new scheme has now launched and people are starting to use it. I hope they find it clearer than the previous system, and I know CILIP staff will be working hard to support everyone involved to make it a relatively smooth transition. The project was really interesting to work on, and totally different from my day job; the variety was good for me, and I enjoyed working with lots of different CILIP members. It was also really good to get to know more of the CILIP staff, who are lovely and made myself and Julie feel very welcome. I feel honoured to have been able to work on the project and the experience has certainly been a highlight of my year.

Towards the end of last year, I made a conscious decision to not attend as many conferences in 2013 as I had in 2012. This was a tough decision; I absolutely love conferences and learn so much from them, both through the sessions I attend and the conversations I have with people I meet at conferences. However, I find them pretty draining, particularly when I have a presentation to prepare for and deliver (though I love doing it and it is a really important part of my role as a researcher). I knew though that attending too many conferences could reach a stage where it impacts on my work, as it’s not just the time out at the conference, but the preparation time before and reflection time after. I knew I needed to prioritise so that I wasn’t spending as much time outside working hours doing activities relating to conferences.

I decided to only submit proposals for CILIP Umbrella Conference, which is a conference I’ve never been able to attend previously. I was delighted to discover that both my proposals had been successful, though of course that meant quite a bit of work ahead of me. I was very fortunate to be working with two fantastic co-presenters who made the whole process enjoyable, and I really enjoyed the conference. The keynotes were excellent as no matter what sector you work in, there was something to take from them all. I also really enjoyed a leadership panel discussion I attended, and breakout sessions on continuing professional development.

I was invited to present at other events, and although I couldn’t fit them all into my schedule, I was able to accept some and really enjoyed the opportunity to speak about topics that interest me. I presented workshops on tools and techniques to improve productivity; getting the most out of professional development; using mobile technologies in libraries; and at Internet Librarian International I was invited to share my experiences as a learner on a MOOC (see my previous blog post for further information on MOOCs). You can see a full list of the presentations I gave in 2013 on my Presentations page.

Another highlight of 2013 for me has been writing a column for CILIP Update. This followed on from an article I wrote for the magazine in 2012 on the Getting Things Done methodology, and this year I have written tips and advice on a number of different themes to do with improving productivity. I received some really positive feedback on the column and know some people have found the ideas useful in changing their own practice. I’ve drafted a blog post to summarise the key points from the column and will share that soon – in the meantime, the columns are available from my Publications page.

Something else I’ve enjoyed in 2013 is the Library Leadership Reading Group (LLRG). I started this after the CILIP in Wales 2012 conference on leadership, and since then have hosted discussions on ten different readings relating to leadership. I’ve found the discussions really useful – sometimes I haven’t really enjoyed reading the book but after the discussion have taken more from it due to other people’s perspectives after reading it. I’ve been tending to create a Storify of each discussion and you can see them linked from the LLRG Google document. At the moment we’re reading a book on change management, Our Iceberg is Melting, which we’re likely to discuss in January. Keep an eye on the #llrg tag on Twitter if you’re interested in joining us, everyone is welcome. One particular highlight of LLRG for me this year has been reading Lean In by Sheryl Sandberg. I absolutely loved it and it has had a huge influence on my life. I’ve discussed parts of the book with so many different people, and continue to think about some of the things mentioned in the book when I have to make decisions. I’ve also become part of a Lean In circle which has been a very positive experience for me.

So there we go, my personal highlights for the year. I hope you have enjoyed 2013, and whether or not you celebrate New Year I hope you have the opportunity to mark the beginning of 2014 in some way. I’m looking forward to a fresh start, beginning with a potential break of tradition (something I very rarely do!). First though, I shall be trying some new cocktails tonight including the one below – cheers!

productivity

Productivity by Sean MacEntee on Flickr

I’ve been writing my column on productivity for CILIP Update for almost a year now, and I’m really enjoying writing it and getting comments from people – it seems to be encouraging people to try new ways of working, sometimes with real day-to-day benefits for them. I’ve been getting really good feedback and I’m so pleased. My columns so far (also available on my Publications page) have included:

I’ve tried so many different tools and ways of working and am always interested in finding ways to improve, so I’m glad I can now use some of the things I have learnt to help others on their journeys to a more productive way of working. I came across a blog post from Lifehacker a little while ago inviting people to share their own techniques, and thought I’d take the opportunity to use their questions to share mine.

Location: West Midlands, UK.

Current gig: Evidence Based Researcher for Evidence Base, Birmingham City University (also currently on part-time secondment to Chartered Institute of Library and Information Professionals as a Future Skills Project Worker).

Current mobile device: iPhone 4S and iPad (I also have a Nexus 7 but rarely use it).

Current computer: iMac at home (this is my main computer), PC at work.

One word that best describes how you work: Flexibly.

What apps/software/tools can’t you live without: Omnifocus (to do list manager), Dropbox (to sync documents between devices), Google Drive (for collaboration), Evernote (for meeting notes and image capture).

What’s your workspace like? I work from a variety of different places, but my main workspace is at home in our spare room which is fitted as an office. I share it with my partner and have plenty of desk space (my space is to the left of the computer as I’m left handed), and a set of drawers. I don’t really need much physical space as most of my work is electronic, but I like to have clear space around me to help me work more productively (currently I have some tickets on my desk waiting for me to sort claims for and even just those are driving me mad!). Here’s what my desk looks like at the moment (mine is the computer to the left – spot the essential glass of Ribena!):

Home office

Home office

What’s your best time-saving trick? Inbox zero. Before I start working on anything each day, I sort through my inbox and move everything to the right place. That way I know my calendar and to-do list are completely up-to-date and I know exactly what tasks I have to do. Then as all my tasks are in one place I can focus on prioritising things to focus on based on importance and urgency, and won’t get distracted by looking through my inbox. It really helps me in terms of knowing what I should be working on, and now that I have a process in place for organising my emails it saves me lots of time.

What’s your favourite to-do list manager? Omnifocus. I particularly like the iPad app and am currently using the beta version of Omnifocus 2 for Mac. The one downside is that it’s Mac only so no good when I’m in my office at the university which has a PC. I always have my iPad with me though so access it from there. I live in the Forecast view so I can see at a glance what I have on that day – tasks and appointments in my calendar.

Besides your phone and computer, what gadget can’t you live without? My iPad. I take it everywhere with me and use it at meetings, for working when away from home/office, and for keeping me connected (and able to work) whilst travelling. I seem to really enjoy writing on the iPad so often use my iPad to write blog posts and to transcribe interviews.

What everyday thing are you better at than anyone else? Within my team I’m the one who tests out new tools/software/techniques to see which might work for us and I often take on this sort of role in other projects I work on. I love trying out new things and figuring ways of using them to save me time or help me stay organised.

What are you currently reading? I’m reading Why Should Anyone Be Led By You? What it takes to be an authentic leader (for the Library Leadership Reading Group), and Battle Hymn of the Tiger Mother.

What do you listen to whilst you work? I listen to a variety of different playlists on Spotify. I use music most when I’m writing (e.g. research reports) and absolutely love this GTD playlist for when I need to focus. Instrumental soundtracks are perfect for this and I often end up looking up music I hear in films and TV documentaries.

Are you more of an introvert or an extrovert? Introvert. I need to have time to myself to recharge, and now always build time to do this during conferences.

What’s your sleep routine like? Not so good. At times I struggle to sleep at night and often spend a good 2-3 hours trying to get to sleep.

Fill in the blank: I’d love to see __________ answer these same questions. Emma Cragg – I know she shares an interest in trying new tools and ways of working to improve productivity and I’d love to hear her tips.

What’s the best advice you’ve ever received? That you should stop beating yourself up about things because you can’t have it all. This blog post by Jenica Rogers is really excellent advice, and something I need to remind myself of often. There was a lot of great advice in Sheryl Sandberg’s Lean In book too, much of which I think about regularly.

Is there anything else you’d like to add? I’d be really interested in other people’s response to these questions (partly maybe because I’m nosy, but also because I think there’s a lot we can learn from each other). If you decide to blog your own responses, you can get the questions from the blog post on Lifehacker, and please share a link in the comments on this blog post once you’ve published your own How I Work.

Running woman

I look just like this when I run – happy, relaxed, no hint of tomato face, flyaway hair or flailing limbs (clearly a lie)

This weekend I ran 5k. Believe me, no one is more surprised about this than I am. I’m not a runner. At all. Eight weeks ago I struggled to run for 3 minutes, but now I can keep going for more than 30 minutes. One day I decided I wanted to improve my fitness so I thought I’d go out for a jog, and decided to give the Couch to 5K (C25K) programme a go – I used a C25K mobile app. I wasn’t sure I’d be able to do the full programme but out I went and I actually quite enjoyed it. I went out three times a week, stuck to the programme, trusted it and made progress. And this weekend, at the end of my eight weeks, I ran the full 5k. It wasn’t easy, it wasn’t fast, but I did it. The process has taught me so much about myself and I wanted to share that. This blog post isn’t about telling everyone to get out there and run (though it is surprisingly enjoyable), but what I learnt during this process applies to so many things in life and it was good to have those reminders.

  1. If you set your mind to doing something, and it’s a realistic goal, you can do it

I honestly didn’t think I was ever likely to be able to run for over 30 minutes, but I believed the c25k programme and stuck to it. Each time it got a little harder, I went out with part of me thinking I couldn’t do it, but I went out regardless, put my trust in the programme and my body, and I managed to complete every single one of the training days.

  1. Sometimes, having people who don’t think you can do it can be a really useful thing

After my second run (where the majority is still walking rather than running), I got back and my partner joked, “Well you’ve done it twice now, is that it?”. I do go through fads so it was a valid comment (and also to be fair to him he is incredibly supportive of anything he knows I want to achieve). That comment however seemed to change my blasĂ© approach to the programme. Suddenly I had a challenge; to prove to him, and myself, that I can stick to things and can improve my fitness. IT IS ON!

  1. You’re probably more capable than you think

How often do you think you’d like to do something but decide not to try because you don’t think you’d be able to do it. Next time you find yourself in that situation, I urge you to commit to trying. I bet you can do a lot more than you think. I honestly never thought I’d be able to keep running for that time or distance, but it actually only took 8 weeks. You won’t know if you don’t try so give it a go, and believe in yourself.

  1. Lots of small, incremental developments can lead to much greater progress

Common sense, I know, but sometimes it just seems like a goal is so far away, yet if you break it down into tiny progressive steps, you’ll have achieved the larger goal before you know it. I take this approach with many things – I have a number of large projects on the go but I break each of them down into smaller tasks which help get me towards the bigger goal.

  1. Learning a new skill or achieving a goal is incredibly fulfilling

I love learning new things. Over the past year or so, I’ve taken up a few different hobbies, and the one thing they all have in common is learning new skills. Every knitting project I do for example, I learn how to do something new, and it’s one of the reasons I enjoy it so much. Running has taught me a lot about myself – mind and body – and getting to the goal of being able to run 5k was a fantastic feeling.

So what aims do you have? How are you going to get there? You can do it, I know you can!

It’s that time of year again – time to reflect on the activities of the previous 12 months (see 2008, 2009, 2010 and 2011 posts). Here are some of my highlights from 2012:

2012 highlights in pictures

2012 highlights in pictures

Top: My Emerging Leaders project group with ALA NMRT President (Janel Kinlaw, far left) and Past President (Linda Crook, far right)
Bottom left: CILIP Chartership certificate
Bottom centre: CILIP West Midlands Chair medal
Bottom right: Productivity and time management article

Professionally, one of the main things this year has been CILIP Chartership. I started the process early in the year, submitted my portfolio in August, and discovered I had been successful in October. I found it a really useful process for focusing my energy on developing skills and knowledge in areas I felt were important. It was particularly valuable in helping me prioritise tasks and projects, and having to do this has taught me a lot about time management and working towards goals. Throughout the Chartership process, I focused on research skills, formal communication, networking, presenting, event organisation, project management, delegating and leadership. Two of the other big things this year has involved are linked to leadership; ALA Emerging Leaders and chairing committees.

Being part of the American Library Association Emerging Leaders program was a truly incredible experience and I still can’t quite believe that I got to do it. I really enjoyed the project I was assigned to, I loved the enthusiasm and energy from all the Emerging Leaders and especially during our training days at ALA Midwinter and ALA Annual, and I made some truly fantastic friends. It also led to me getting more involved in ALA work, particularly in NMRT (New Members Round Table) where I now chair the Online Discussion Forum committee.

I’ve also been chair of CILIP West Midlands this year. It’s been an interesting challenge and one that has taught me a lot. During the three years I have been on the CILIP West Midlands committee I’ve been involved in trying new things and have been really proud of what we have achieved (e.g. held the first election hustings, continued to support event amplification for those who cannot attend events, organised informal social to complement formal training events). My term comes to an end at the end of the year (i.e. in a few hours!) and I feel ready to pass the baton on; there are a number of new committee members who I’m sure will bring some fresh ideas to the mix as well as some long standing committee members who know the ins and outs which help the committee function effectively.

This year I also developed a training workshop, and followed it up with an article for CILIP Update, on time management and productivity. It’s an area I’ve been interested in for a while and I’ve really enjoyed being able to put what I’ve learnt into developing something to help others. I’m looking forward to continuing this with my CILIP Update column next year.

My favourite cocktails of 2012

My favourite cocktails of 2012

2012 has been an interesting year and has resulted in a lot of personal reflection and development. I feel like I’m finding my place and learning what it is that makes me happy. Most importantly, I’m achieving a balance that suits me. I’ve completed the qualifications I set myself the challenge of gaining when I entered the profession in 2005, so now I can focus on other things – some covering other related professional interests, others covering different areas of my life. I’m really looking forward to 2013, I’ve been assured by both family and friends that it’s going to be a good year – I hope they’re right! Cheers everyone, here’s to 2013 🙂

Feb 20 (Day 51): To Do List by dmachiavello, on Flickr
Creative Commons Attribution-Noncommercial-Share Alike 2.0 Generic License  by  dmachiavello 

Whilst I was working towards my chartership, my mentor encouraged me to write an article for CILIP Update based on the workshop I delivered for CDG London and South East on time management and the Getting Things Done (GTD) system. CILIP have also kindly provided an open access version for non-members to read. I really enjoyed writing the article, and it was well received; I had some great feedback both by social media and email.

Time management and productivity is clearly a topic of interest to a number of library/information workers, and I’m pleased to say I’m going to be sharing more of the things I’ve learnt through my experimentation over the last few years. Next year I’ll be writing a column every other month for CILIP Update, covering some of the topics in this area. I’ve had a few ideas of the sort of things I’d like to cover based on questions I have been asked, including:

  • To-do list software
  • Calendar
  • Scheduling future tasks
  • Motivating yourself

I’d like to keep it relatively open to incorporate new developments/discoveries, as well as tailoring the column to what people are particularly interested in with regards to productivity tools/techniques. If you have any specific topics or questions you’d like me to answer (or at least have a go at!) please feel free to email me or leave a comment on this blog post. I’m no expert, but I have been experimenting with a number of different tools and techniques for the last few years and am always interested in trying new ones- please send me details if there is something you recommend or would like to know more about. I try to keep an eye on the #gtd tag on Twitter but there are a lot of tweets using the hashtag so if there’s something you’d like to feed in to the column, please be sure to include my Twitter name (@joeyanne) to make sure I pick it up.

 

Last week, I gave a seminar on ‘Managing yourself: how to be productive with your time’. I’d been invited by CILIP Career Development Group London and South East branches to deliver a session on this topic which expanded on my presentation from Internet Librarian International 2012 on Productivity for Librarians. The focus of this seminar was much more practical in nature so rather than just talking through some of the tools I use and the way I implement the Getting Things Done (GTD) methodology, we went through each stage of the GTD methodology and considered how it could be implemented for each participant through individual activities, group activities, and discussion.

The slides are embedded below and available on Slideshare: http://www.slideshare.net/joeyanne/managing-yourself-how-to-be-productive-with-your-time

If you’re interested in learning more about anything in the presentation, please leave a comment if it’s something I might be able to help with, or I would recommend checking out the following resources:

  • Allen, D. (2001) Getting Things Done: How to achieve stress-free productivity. Piatkus.
  • Hines, S. (2010) Productivity for Librarians: How to get more done in less time. Oxford: Chandos Publishing.
  • Houghton-Jan, S. (2008) Being Wired or Being Tired: 10 Ways to Cope with Information Overload. Being Wired or Being Tired: 10 Ways to Cope with Information Overload. Ariadne [online]. Available at: http://www.ariadne.ac.uk/issue56/houghton-jan/
  • Maggio, R. (2009) The Art of Organizing Anything: Simple Principles for Organizing Your Home, Your Office, and Your Life. New York: McGraw Hill.
  • Osman, H. (2011) How to design the ultimate home office (e-book) http://www.thecouchmanager.com/ultimatehomeoffice/
  • Lifehacker blog – http://lifehacker.com/

This week’s chartership chat we’re going to try theming the discussion. We had a great suggestions from one of the attendees, Kelly Quaye:

[blackbirdpie url=”https://twitter.com/#!/kcquaye/status/175305291225763843″]

It’s a really common topic people want to discuss so I think it will be a really useful conversation. In preparation for the conversation I thought I’d share the methods I’m using to collect information about my activities and potential evidence, the main one of which is a Google form.

There are a number of different tables or matrices for collating information about your evidence and I thought it would be useful to set one up as a Google spreadsheet and populate it using a Google form. The idea is that I can use the form to add information to the spreadsheet from anywhere at any point without having to load a document up first. Read the rest of this entry »